Where as once in many businesses both small and large, there was a tendency to buy a printer for use between every four to six people, this set up now only tends to be found in small businesses where capital cost of computer hardware can be an issue in order to maximise the cash flow.
However, in many large businesses you will find the printer setup is totally different to this and instead one large networked printer will be used by anywhere between 20 to 60 people depending on the overall printing requirements they may have.
This is because rather than using a 10 to 12 sheet per minute basic laser printer a modern office will use a digital copier that is networked into the computer system as a printer instead. This then allows print speeds of anything from 30 to 70 pages per minute. Not only this but as these printers feature all the benefits of a photocopier then the user can selected collated and stapled copies from their desktop PC. This means that they can print out a series of 20 reports without leaving their desk, and not have to waste time standing by the photocopier replicating them.
Not only is this because these modern printers are based on digital photocopier technology rather than conventional laser printer technology the cost per print less than 1p, whereas the cost of a print from a small laser printer is 4-5p. This means that if you are carrying out a high volume of printing then whilst these machines are more expensive to purchase initially, they pay for themselves rapidly due to the lower cost of printing.
Not only that, but also these devices are classed as multi-functional devices as they can also be used as a conventional photocopier as well. They can also act as network scanners enabling very large documents to be scanned in at high speed and stored on the main computer network. This means many users can then access the document online, saving the need to copy the document many times over.
These multi-functional printers often also have a built in fax option, allowing them to be used as a normal fax or a network fax machine as well, thus allowing users to fax to and from their desktop PC.
So as you can when it comes to computer hardware then purchasing a multi-functional printer can be one of the best investments that you can make for your business.
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